Entering a New Hire
Please use instructions below to manually enter a new hire into the system
*Please note that some fields may differ, depending on the company configuration, contact your specialist with questions*
1. From main dashboard click on My Employees
2. Hire Employee
3. Enter First and Last name
4. Continue
5. Enter address
6. Badge ID (if applicable for using TLM)
7. Social Security Number
8. Continue
9. Enter Employee Email Address (always fill in the Primary Email field)
10. Continue
11. Click Add to enter the salary or per hour rate.
*Additional instructions available in Learning Center for entry*
12. Continue
13. Enter Federal W4 withholding information (based on employee's completed form)
*Additional instructions available in Learning Center for entry*
14. Enter State W4 withholding information (based on employee's completed form)
*Additional instructions available in Learning Center for entry*
15. Continue
16. Enter Employee Type, Pay Type and Accrual Profile (if applicable)
17. Enter Pay Calculation (if applicable, hourly or salaried)
18. Enter Pay Prep Profile (if applicable, hourly or salaried)
19. Enter Default Cost Center, Hired Date, Birthday, Started Date
20. Add Employee
Related Articles
Adding PTO to Employee Record
Team -> Accruals -> Balances Here you will click on the pencil by the employee that needs the adjustment You will want to enter what the new balance should be. **Do not enter the adjustment amount**. Leave the "As of Date" the same. Then enter a ...Accruals: Adjusting Updated to Date
The "Up-To-Date" error message when processing accruals means that the system does not know the date when you want accruals to start processing. This error will occur if the employee was rehired or there was a change to the accruals status/profile. ...Employee Work Location Change
For companies with multiple locations, please use the instructions below to update their work location 1. Hire them first at the new location and set their EIN to the new location. All employee information is already in the system so once you enter ...Add New Document Type
To add a new Document Type: Go to Menu > Settings > Global Setup > Global List Definitions > Document Types Select Add New Enter Code (abbreviation for the Document Type) Enter Document Type Name Enter Description, if necessary If the Document Type ...How to Submit a New Withholding Form
Log into your UKG Account On your Home dashboard, click the “Submit New Withholding” icon Click “Add New” in the top right-hand corner Click “+Add” next to Federal or State depending upon which elections you would like to change. If you are changing ...